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WesternSFA Board Meeting Minutes

2003



February 8

May 2

August 2

November 7




Quarterly Western SFA Board Meeting

2/08/03


Meeting began at 8:00pm.


In attendance: Craig Dyer, Stephanie Bannon, Mike Wilmoth, Ray Gish, Catherine Book, Gary Swaty, Bob LaPierre


1)        Discussed if Stephanie got reimbursed for website fees. Ray will give her a check.


2)        Stephanie will find minutes from last board meeting.


3)        Discussed and approved the website expense as a corporate expense.


4)        Discussed and approved the PO box expense as a corporate expense.


5)        Stephanie suggested we have separate bank accounts for WSFA and ConKopelli.


It was approved. The voting fees will be used to open a new ConKopelli bank account. Ray will set up new account with Kim Martin and Jeff George as signers within the next two weeks.


            Kim will make deposit into new ConKopelli account and give old checks to Ray.


6)        IRS filing for 501(c)3 has to be refilled because the last filing was not completed with the time frame IRS gave us. Bob LaPierre volunteered to take care of it, Stephanie will help, to be completed by end of February.

 

7)        New requirements mean WSFA has to file corporate taxes. Craig Dyer and Ray Gish will complete forms 1120 for years 2001 and 2002 by end of February.


8)        Stephanie will take care of website for ConKopelli.


9)        Next Quarterly Meeting scheduled for May 2nd at Craig & Stephanie's house. Potluck will start at 6pm, meeting at 7pm


10)      Meeting adjourned at 8:50pm.


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Quarterly Western SFA Board Meeting

5/02/2003


Meeting began at 8:15pm.


In attendance: Craig Dyer, Stephanie Bannon, Ray Gish, Catherine Book, Gary Swaty, Bob LaPierre, Lori LaPierre, Susan Uttke, Kim Martin, Rick Andrews


1)        Minutes from last Board meeting read and approved.


2)        Stephanie will try to find minutes from Nov 2002 board meeting.


3)        Board ratified full membership for Lee Whiteside, Susan Uttke, Bob LaPierre, Lori LaPierre and supporting membership for Marguerite Murray.

 

4)        Board ratified decision made on 3/30 regarding Mark Boniece's $15.00 bid dues to be considered a contribution.

 

5)        Board ratified decision made on 3/30 regarding no additional funds to be transferred from WSFA's bank account to the ConKopelli account for new memberships for Lee Whiteside, Susan Uttke, Bob & Lori LaPierre and Marguerite Murray.


5)        Discussed if we need a credit card machine, corporate vs. convention expense. Decided it will be a corporate expense. Discussed keeping Costco credit card account vs. Ray's new account. Approved change to new account.


6)        Decided we need a Paypal account. It will deposit into corporate bank account. Stephanie & Ray will set up account at end of this meeting.


7)        Decided we will buy new radios, they will be a convention expense. The radios will move to Capital Purchases by WSFA after Westercon 57. Rick will coordinate with Catherine about type of radios and she will check her purchasing contacts. Rick will take care of filing with FCC.

 

8)        Discussed need for a Yahoo discussion group. Decided to create a Board email list to conduct business. If any Board member makes any decision affecting ConKopelli, Kim Martin will be copied by email.


9)        Next meeting not scheduled.


             Meeting adjourned at 8:48pm.


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Quarterly Western SFA Board Meeting

8/02/2003


Meeting began at 7:27pm.


In attendance: Craig Dyer, Stephanie Bannon, Ray Gish, Catherine Book, Gary Swaty, Dawn Mullen, Bob LaPierre, Lori LaPierre, Susan Uttke, April Rice


1)        Minutes from last Board meeting read and approved.


2)        Stephanie is still trying to find minutes from Nov 2002 board meeting.


3)        We need the WSFA website up before we get the Paypal account. Should be up by end of August. Bob requested we look at a way to separate payment for tables from memberships.

 

4)        Radio issue will be moved to ConKopelli committee meeting with Rick and Eric.

 

5)        Stephanie will create the Board email list.

 

6)        Next meeting will be scheduled after next Quarterly meeting.


Meeting adjourned at 7:37 pm.


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Quarterly Western SFA Board Meeting

11/07/2003


Meeting began at 7:47pm.


In attendance: Craig Dyer, Stephanie Bannon, Ray Gish, Catherine Book, Gary Swaty, Dawn Mullen, Anna Mullen, Bob LaPierre, Lori LaPierre, Susan Uttke, Marguerite Murray, Mike Griffin, Wally Sanville


1)        Minutes from last Board meeting read and approved.


2)        Stephanie is still looking for the minutes from Nov 2002 board meeting.


3)        Website is up, Paypal is up. Question re payment for dealers tables will be addressed at ConKopelli committee meeting.

 

4)        Question re Board email list is tabled due to lack of interest.

 

5)        Stephanie will set up a Yahoo discussion group.

 

6)        New Business:

 

            Christmas charities: Vote taken Christmas Angel vs. Pappas School. Vote was 1 to 7 for Pappas School.

 

            Move to authorize $50 to buy books for Pappas library. Approved.

 

            We will ask Barry to get best deal for books. Bob will also donate $50 of store credit at Bent Cover bookstore.

 

7)        Suggested we put out donation boxes at future conventions to collect SF/F books to donate to Shriners Hospital. Wally will get a contact name. Catherine will make the boxes.


8)        Next meeting scheduled for Feb 21st, after Quarterly Meeting and ConRunners.

 

Meeting adjourned at 8:06 pm.


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Westercon 57: ConKopelli

July 2-5, 2004

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