The Nameless Zine
Westercon 57 Bid and WesternSFA
Current COH: $3311.14 - $785 for LA voting/mbr = $2526.14 Available
ConNotations: $50 for 1/2 page ad in February, $100 for full page ad in both April and July
Walk-thru: no time set as of yet; will hope for March
3. Upcoming Plans for 2002
Cons To Hit: ConDor, Del Mar, Feb 22-24: sponsor ConSuite (send $65); ad in program book ($35); flyers
NorwesCon, Seattle, March 31, 2002: send flyers; ad in program book
LepreCon, May: Party 1 night (Saturday); Room: $79 + tax; Food: $125 (taco bar & brownies)
BayCon, Memorial Day weekend: send flyers; ad in program book; perhaps sponsor ConSuite
LA WesterCon, 4th of July weekend: program book ad ($100); 2 parties: 1 Thursday, 1 after vote; Room:
suite @ $125/night for 4 nights = $500 - bid will pay for $100; rest is split between those staying in the
rooms; Food: >$100/night; $300 for taco bar on Thursday; Saturday night - maybe meat & cheese (no
cost estimate as of yet)
Who is Going: Variable
4. Plans for After We Win
Cons to Hit: ComicCon - 1st weekend in August
BuboniCon - ?
San Jose WorldCon - Mike & Gary going; man AZ con table; get program book ad
CopperCon - ?
Committee: Craig is contacting various people for positions & is waiting to hear back
Guest Letter: Catherine not here to report
Paypal: Should we set up website for paypal? (being considered, no decisions)
Annual Mtg: separate notes kept
Current COH: $3386.14 - $790 for LA voting/mbr = $2596.14 Available
Committee / LA:3 ConCom need be paid for LA supporting memberships/voting
Friend/Sponsor: 22 total, 8 already have supporting or better memberships per website, so 14 need to be paid for
Dollars Needed: Couple of hundred
George Martin: Membership from LosCon, Friend of Bid
Walk-thru: no time set as of yet
3. Upcoming Plans for 2002
Ballots: The voting fee shall be US$ 20, per the Bylaws.
The mail in ballot deadline is Thursday, June 20th, 2002.
This is the date of receipt, not the postmarked date.
Ballot Forms: Contact James and find out when printing ballots (April 15th); get/arrange for # of ballots - Stephanie does
Supporter Mail: Stephanie will print out labels for all our pre-supporters; have a stuffing party (need to get #10 for mailing,
#9 for SASE envelopes), send with SASE made out to WesterCon
Ballots to Con: Ray & Craig will turn friend/supporter (and other hand-delivered) ballots in at con
Ballot Wording: Arizona in 2004
WesterCon: Los Angeles, July 4-7th
Attendance: Ray, Pinkie, Stephanie, Craig, Gary, Catherine, Ron
Rooms: King room - Stephanie & Craig - Wednesday to Monday
Adjoining room - Gary (from Wednesday on), Ray & Pinkie (from Thursday on): $99
Schedule: Thursday: small party
Friday: large party
Saturday: voting (need someone to confirm voting)
Saturday: small party
Sunday: large party
Annual Rpt: AZ Corporation Commission Annual Report - Kim does (turns in financials next day, rest done @ meeting)
** Boris Vallejo wants $1000/day to attend : NO!
** Ben Bova - Naples, FL - $900 round-trip (?)
** Next meeting: March 30, 2002
WSFA Quarterly Meeting
Meeting began 8:10 pm
In attendance: Lee Whiteside, Ray Gish, Stephanie Bannon, Bob LaPierre, Rick Andrews, Catherine Book, Craig Dyer, Gary Swaty, Lori LaPierre.
10/05/02: 18 attendees, $270.00, expenses = $273.00
The programming session was reportedly very productive and enjoyable. Wally developed an Organizational Chart for Westercon committee.
We voted on question of having 3 ConRunners per year: 4 ayes, no nays
Future ConRunners will be scheduled for February, June and October.
We voted on 1/4 page ad in ConNotation: 4 ayes, no nays
Next ConRunners scheduled for either Feb 1st for Feb 8th, tbd
Programming will be Registration
Gary will do the presentation
Craig will do registration
Stephanie will do event coordination
Ray will be Banker
Stephanie will work on remainder of agenda
2) Need to renew SFFWA membership, Ray will send check
3) Website for ConKopelli/Westercon will be up soon.
4) We voted on opening a Paypal account: 5 ayes, no nays.
2.9% + $.30 per transaction; e.g. a $40 membership will cost us $1.46. Stephanie and Kim will take care of it.
We will sponsor a cake in ConSuite for $50.00, ask Nora to help.
We need to man a table and have ConKopelli giveaways.
We will sponsor a cake in ConSuite for $75.00.
We need to man a table at peak hours and have ConKopelli giveaways.
7) We discussed money control at membership tables. There were accountability problems at last WesterCon. In the future, there will be a separate bag for each convention with a separate receipt book and control sheet. The flyers need an "for Office Use Only" section
8) Next Quarterly Meeting will Feb 1st or 8th, during ConRunners, 7pm.
9) Stephanie was disappointed at lack of fruit salad.
10) Lee Whiteside approved to join as Member: 5 ayes, no nays.
Meeting adjourned at 9:15 pm.