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WesternSFA General Meeting Minutes


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WSFA Quarterly General Meeting

02/08/03


Meeting began 7:05 pm


In attendance: Ray Gish, Stephanie Bannon, Bob LaPierre, Rick Andrews, Catherine Book, Craig Dyer, Gary Swaty, Lori LaPierre, Mike Wilmoth, Wally Sanville, Kim Martin, Dawn Mullan


1)        Minutes from last meeting read and approved.


2)        Treasurer's report: $7084.46


3)        Discussed whether to keep elections annual or staggered. Approved for annual, subject to change later.


4)        Committee Report for Westercon:

            We have new people in committee positions


5)        Committee Report for ConRunners:


2/08/03: 12 attendees, $180.00, expenses = $240.00


The topics were Registration and Burnout.

 

Discussed option of changing dates - tabled until October.


Next ConRunners scheduled for June 14th

            Programming will be either: Security, Ops, GOH

            Second topic with discussion of Leprecon

            Stephanie will do event coordination

            Gary will be Banker & Registration

Stephanie will check with Sunspree on rates

 

Discussed ad options: timing is bad for ConNotations. We will have ad in Leprecon Program Book and flyers.


6)        Discussed AZ Convention table and how to coordinate between Con Chairs. Stephanie volunteered to organize staffing.


7)        Election of Board Directors:


Old Directors: Craig Dyer, Ray Gish, Stephanie Bannon, Gary Swaty and Rick Anderson.


            Rick Anderson chose not to renew. The remaining four were approved to keep.

            Catherine Book voted onto Board.

            Old Board Officers:

                        Chairman - Craig Dyer

                        Vice Chair - Rick Anderson

                        Secretary - Stephanie Bannon

                        Treasurer - Ray Gish


            New Board Officers:

                        Chairman - Craig Dyer

                        Vice Chair -Gary Swaty

                        Secretary - Catherine Book

                        Treasurer - Ray Gish


            Old Procedural Officers:

                        President - Stephanie Bannon

                        Vice President - Ray Gish

                        Secretary - Catherine Book

                        Historian/Archivist - Gary Swaty


            New Procedural Officers:

                        President - Stephanie Bannon

                        Vice President - Dawn Mullan

                        Secretary - Catherine Book

                        Historian/Archivist - Gary Swaty

 


8)        Stephanie continued to be disappointed at lack of fruit salad.


9)        Next Quarterly Meeting not discussed.


Meeting adjourned at 8:00 pm.

 


WSFA Quarterly General Meeting

05/02/03


Meeting began 7:00 pm


In attendance: Ray Gish, Stephanie Bannon, Bob LaPierre, Rick Andrews, Catherine Book, Craig Dyer, Gary Swaty, Lori LaPierre, Kim Martin, Dawn Mullan, Mike Griffin, Susan Uttke


1)        Minutes from last meeting read and approved. Minutes will be emailed.


2)        Treasurer's report: $3223.34

            $4220.00 transferred to ConKopelli bank account

            $79.00 to IRS 2001 Federal Taxes

            $10.00 to corporation filing

            $150.00 to IRS for 501(c) 3 filing

 

            Treasurer's report - Approved.


3)        Committee Report for next ConRunners:


6/14/03

The topics will be:

Security/Ops from 9-1pm

GOH Liaison from 2-4 pm

Lep 29 discussion from 4-6 pm

ConKopelli meeting 7-9 pm

 

Rate will be $15

 

Room rate is up to $125 a nite.

 

Event coordinator is Stephanie Bannon

Banker is Gary Swaty

Registration is Ray Gish

 

Stephanie was unable to find time to contact Sunspree. She will try to do it for the October session.

 

There will be an ad in July ConNotations.

 

October ConRunners:

Event Coordinator will be Stephanie Bannon

Banker will be Gary Swaty

Registration will be Ray Gish


4)        Arizona Conventions table schedule


Kim asked for table sitting commitments. Stephanie will design a control sheet and get copy to Kim. Kim will attend DarkOnes meeting and Lep29 meeting to find volunteers. Kim will make sure we have complete rate sheets.


5)        New Business:

 

Carlos & Christy want to pitch a Japanese anime convention and ask WSFA to sponsor in 2005. Formal proposal at August WSFA meeting.


6)        Stephanie was no longer disappointed at lack of fruit salad.


7)        Next Quarterly Meeting scheduled for August 1st, 6-7 pm.


Meeting adjourned at 8:12 pm.






WSFA Quarterly General Meeting

08/02/03


Meeting began 7:02 pm


In attendance: Craig Dyer, Gary Swaty, Catherine Book, Ray Gish, Stephanie Bannon, Lori LaPierre, Bob LaPierre, Pinkie Gish, Dawn Mullen, Susan Uttke


Welcome guest: April Rice


1)        Minutes from last meeting read and approved. Minutes for this meeting will be emailed.


2)        Treasurer's report: $2883.51

            Expenses:

            $50 to SFWA

            $250 to ConRunners

            Revenue: $225.00

 

            Treasurer's report - Approved.


3)        Committee Report for last ConRunners:


6/14/03

Revenue: $225.00

 

Next scheduled ConRunners:

10/04/03

The topics will be:

Chair Duties from 9-1pm

Theming the Convention from 2-4 pm

CopperCon 23 discussion from 4-6 pm

 

Rate will be $15

 

Event coordinator is Stephanie Bannon

Banker is Gary Swaty

Registration is Ray Gish

 

Stephanie was unable to find time to contact Sunspree. She will try to do sometime in the foreseeable (?) future.

 


4)        New Business:

 

We need a new website provider for www.westernSFA.org. Cost may go up to $120.00.

 

Approved.

 

Ray will write a check for $150.00 which includes the set-up fee.


5)        Next Quarterly Meeting scheduled for November 7 or 8, depending on CASFS schedule.


Meeting adjourned at 7:20 pm.

 



WSFA Quarterly General Meeting

11/07/03


Meeting began 7:21 pm


In attendance: Craig Dyer, Gary Swaty, Catherine Book, Ray Gish, Stephanie Bannon, Lori LaPierre, Bob LaPierre, Dawn Mullen, Anna Mullen, Mike Griffin, Wally Sanville, Susan Uttke, Marguerite Murray


1)        Minutes from last meeting read and approved. Minutes for this meeting will be emailed.


2)        Treasurer's report: $2910.33

            Expenses:

            $30 to ConNotations, ¼ page ad for ConRunners

 

            Treasurer's report - Approved.


3)        Committee Report for last ConRunners:

10/04/03

12 participants, $180.00

Expenses: $135 approx

Revenue: $45 approx

 

Next scheduled ConRunners:

02/21/04

The topics will be:

Auctions from 9-1pm

Programming: Finding People from 2-4 pm

 

Rate will be $15

 

Event coordinator is Bob LaPierre

Banker is Gary Swaty

Registration is Ray Gish

 

Bob LaPierre will contact the Sunspree.

 

4)        New website is set up. iPower is new provider. Cost was $95.40.


5)        New Business:

 

Do we want a new ad in ConNotations? Bob will redesign ad.

 

Approved.


6)        Susan suggested we put more signage our during Darkcon and all future cons to promote ConRunners.


            Approved.


7)        Next Quarterly Meeting scheduled for Feb 21st, 7 pm, after ConRunners.


Meeting adjourned at 7:46 pm.

 






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July 2-5, 2004

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