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WesternSFA General Meeting

2004


February 21


May 14


August 7


November 20











WesternSFA Quarterly General Meeting

02/21/04


 

Meeting began 7:10 pm

In attendance: Craig Dyer, Gary Swaty, Catherine Book, Ray Gish, Stephanie Bannon, Lori LaPierre, Bob LaPierre, Susan Uttke. Guest – Mike Willmoth


1) Minutes from last meeting read and approved. Minutes for this meeting will be emailed.


2) Treasurer’s report: $2353.61 balance

            Plus $100 from ConRunners 10/03 (15 memberships less expenses)

Expenses: $30 for Book Festival booth, $30 for ad in ConNotations, $48 for PO box, $50 for books to Pappas school

            Treasurer’s report - Approved.

3) Committee Report for last ConRunners:

            2/21/04

            15 participants, $225.00

            Expenses: $266 approx

            Revenue: <$41.00> approx


            Next scheduled ConRunners:

            06/12/04

            The topics will be:

            Hot Topics for W57 from 9-1pm

            Website Design from 2-4 pm

            TBD from 4-6pm


            Rate will be $15

            Event coordinator is Gary Swaty

            Banker is Catherine Book

            Registration is Ray Gish


            Catherine will be Event Coordinator for Oct 9th meeting.


4)        New Business:

 

    $30 approved for ¼ page in ConNotations, Gary will send new ad artwork to Stephanie.


5)        $50 approved to support cost of CASFS booth at Book Festival. Catherine will do a poster and Gary

            will do flyers. New flyers and poster will be used at Lep30 also.


6)        All Board members and Procedural Officers were re-elected.


7)        Next Quarterly Meeting scheduled for May 14th at 7pm at Craig & Stephanie’s.


Meeting adjourned at 7:46 pm.




WSFA Quarterly General Meeting

05/14/04



Meeting began 7:18 pm

In attendance: Craig Dyer, Catherine Book, Ray Gish, Stephanie Bannon, Bob LaPierre, Susan Uttke. Guests – Barry Bard, Ron Book


1) Minutes from last meeting read and approved. Minutes for this meeting will be emailed.


2) Treasurer’s report:

Beginning Balance: $3044.95

            Expenses: $212.34 to Paypal for W57memberships

                                                $10.00 Arizona Corporation Commission

            Balance: $2752.61

            Treasurer’s report - Approved.

3)        Next scheduled ConRunners:

            06/12/04, Wigwam Resort

            Room expense = $222.00, need 15 paid participants to break even

            The topics will be:

            Hot Topics for W57 from 9-1pm

            Website Design from 2-4 pm

            TBD from 4-6pm


            Rate will be $15

            Event coordinator is Gary Swaty

            Banker is Catherine Book

            Registration is Ray Gish


            Catherine will be Event Coordinator for Oct 9th meeting.


4)        Following scheduled ConRunners:

            10/9/04, Embassy Suites, Room 3037


            Agenda:

            8:30 Registration

            9:00 Food Service

            1:00 Lunch break

            2:00 Publicity/Advertising

            4:00 TBD


            Event Coordinator is Catherine Book

            Banker is Stephanie Bannon

            Registration is Ray Gish

 


4)        Next Quarterly Meeting scheduled for August 7th at 7pm at Craig & Stephanie’s.


Meeting adjourned at 7:45 pm.



WSFA Quarterly General Meeting

08/07/04



Meeting began 7:37 pm

In attendance: Craig Dyer, Catherine Book, Ray Gish, Stephanie Bannon, Bob LaPierre, Gary Swaty, Pinky Gish, Mike Griffin, Dawn Mullan. Guest: Bill Whitmore



1) Minutes from last meeting read and approved. Minutes for this meeting will be emailed.


2) Treasurer’s report:

Beginning Balance: $2337.03

            Expenses: $233.78

            Balance: $2103.25


            Lost $15.00 on ConRunners 9.

            Still waiting for approximately $250.00 of credit card fees from Westercon 57.


            Treasurer’s report - Approved.


3)                    ConRunners Report:

ConRunners 8:

Went in the hole for $15.00

Good presentation from Dawn Mullan


ConRunners 9:

October 9, 2004

Embassy Suites

Event Coordinator – Catherine Book

Banker – Gary Swaty

Registration – Ray Gish

There will be wine & cheese tasting to entice attendance.

Topics: Convention Food Service and Publicity & Advertising. We will not discuss Westercon 57 or CopperCon 24.


ConRunners 10:

February 5, 2005

Event Coordinator – Dawn Mullan

Banker – Gary Swaty

Registration – Ray Gish

Topics – TBD

Location – TBD


ConRunners 11:

June 11, 2005


ConRunners 12:

October 8, 2005


Question: Do Guest Speakers get in event for free? Answer: No.


New Business:


4)        Future events for WSFA.

Discusssed possible future events: smaller social events (i.e. bowling, movies), ice cream social (maybe raise money for Pappas school). Stephanie will look into contacting Harkins for a Movie Day. Catherine will talk to Pappas school about events that we could sponsor, perhaps at slower times of year when they don’t get public support.

Catherine will contact VNSA – how many hours do we need to contribute to get our name on their banner?

Once we decide on an event, we’ll appoint an Event Committee.


5)                    Discussed appointing Dawn Mullan as our Public Relations Officer. She will create a Press Release and post to website. She will also create a Media Packet and will be ready to contact press when an event is scheduled.

                        Move to elect. Motion Approved. 


6)                    Next Quarterly Meeting scheduled for November 13th at 7pm at Craig & Stephanie’s.


7)                    Meeting adjourned at 8:45 pm.





WSFA Quarterly General Meeting

11/20/04



Meeting began 7:10 pm

In attendance: Craig Dyer, Catherine Book, Ray Gish, Stephanie Bannon, Sue Uttke. Guests: Pinky Gish, Rick Anderson, Kim Martin.


1) Minutes from last meeting read and approved. Minutes for this meeting will be emailed. Mailed to Lois Cassady.


2) Treasurer’s report:

Beginning Balance: $2033.49

            Expenses:       $95.00 {ConRunners 9}

                                    $60.00 {SFWA membership}

            $95.40 {website}

            Balance:           $1783.00 approx


            Still waiting for approximately $250.00 of credit card fees from Westercon 57.


            Treasurer’s report - Approved.


3)                    ConRunners Report:


ConRunners 9:

October 9, 2004

Went in the hole for $95.00

Discussion was satisfactory. The wine & cheese didn’t seem to help spark attendance.


ConRunners 10:

February 26, 2005

Event Coordinator – Stephanie Bannon

Banker – Gary Swaty

Registration – Ray Gish

Topics – Committee positions, Decision making. We’ll invite AniZona committee to come.

Location – Embassy Suites


ConRunners 11:

June 11, 2005


ConRunners 12:

October 8, 2005


4) Old Business:


                        Budget for supplies: we have enough supplies for next couple ConRunners


New Business:


5)        Future events for WSFA.


                        SMOF Con – Stephanie will research


                        Filk Con – Stephanie will research


                        AniZona in 2006


                        Two-day LAN/Networking Seminar by Wally Sanville – we could invite kids from Pappas

                        School


6)        Need to add ConKopelli/Westercon 57 membership to ConNotations database. Cost is $600.00. Approved.



7)                    Next Quarterly/Annual Meeting scheduled for February 12th at 7pm at Craig & Stephanie’s.


8)                    Meeting adjourned at 8:27 pm.










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