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WesternSFA General Meeting Minutes

2005


February 2


May 22


August 13


November































WSFA Quarterly General Membership Meeting

02/12/05


Meeting began 7:31 pm


In attendance: Craig Dyer, Catherine Book, Ray Gish, Stephanie Bannon, Sue Uttke, Bob LaPierre. Guests: Pinky Gish, Rick Andrews, Kim Martin, Mike Willmoth.


1) Minutes from last meeting read and approved. Minutes for this meeting will be emailed. Mailed to Lois Cassady.


2) Confirm Old Business:

 

SMOF con (Stephanie): She talked to Bruce Farr who’s bidding for 2007-8. He hasn’t yet decided what organization he wants for support.

 

Filk con (Stephanie): She talked to Gary Swaty regarding ConChord. Maybe in the future.


            AniZona in 2006: Depends on success of 2005 con.


            Two-Day LAN/Networking seminar (Wally): Stephanie will contact Wally…eventually.


            Add W57 memberships to database: Gary will do the data entry.


            Did W57 pay ConNotations for membership base, $600: Yes


3) Treasurer’s report as of Jan 31, 2005:

            Beginning Balance: $1901.49

            Expenses:       $600.00 {ConNotations for database}

            Balance:           $1301.00 approx

 

Received a Financial Report from the Treasurer. Craig will do a balance sheet and income statement for 2004 and 2005.


                        Treasurer’s report - Approved.


4) ConRunners Report:

            None


            ConRunners 10: Stephanie would love to have others help contribute their expertise.


            ConRunners 11

          June 11, 2005

            Event Coordinator: Stephanie Bannon

            Banker: Gary Swaty

            Registration: Ray Gish

            Topics: After-con report on AniZona

            Site selection

            Embassy Suites, possibly room 3005, not confirmed yet


 

ConRunners 12: no takers yet

October 8, 2005


NEW BUSINESS:


5) Procedural Officers Election.


            Dawn Mullan has quit.

            Gary Swaty gave his proxy to Stephanie Bannon.


            Motion to keep current Procedural Officers (with two exceptions), seconded and passed.


            Nominated Sue Uttke for Vice President, she accepted. Passed.


6) Board Members Election.


            Motion to keep current Board Members (with one exception), seconded and passed.


            Nominated Rick Andrews for Vice President. He accepted. Passed.


6) Disbursement of ConKopelli/W57 monies.

$1000 to Phoenix Challenger Space Center, balance to be split between Pima Challenger Space Center and Reading is FUNdamental (RIF).

 

Decided on wording for plaque to be placed on wall at Challenger Space Center (2 lines, 24 characters per line):


            From the Western Science Fiction Association Inc.


7) Potential Event

Stephanie got an email from Mary Dumas on SMOF list. She’s interested in finding someone to host a media con. She’ll provide English actors, she’s already contacted Tempe Mission Palms.

She will split profits with us. Stephanie will check her credentials. Need to know the extent of our involvement. Will discuss on Yahoo list.


8) Taxes are due.

Craig will take care of it. Filing date is 5/15/05. Need financial statements from Ray and Kim.


9) Corporation Commission annual filing is due 4/15/05/.


10) Misc

            Bob found a webpage that list conventions, Computers Crowsnest, and he will investigate.


11) Next Quarterly/Annual Meeting scheduled for May 22nd at 7pm at Craig & Stephanie’s.


12) Meeting adjourned at 8:42 pm.






WesternSFA Quarterly General Membership Meeting

05/22/05


Meeting began 7:16 pm


In attendance: Craig Dyer, Catherine Book, Ray Gish, Stephanie Bannon, Sue Uttke, Bob LaPierre, Kim Martin, Rick Andrews. Guests: Pinky Gish.

 

1)  Minutes from last meeting read and approved. Minutes for this meeting will be emailed. Mailed to Lois Cassady.

 

2)  Confirm Old Business:

 

      Taxes were due 5/15/05. Craig took care of it. He did get the financial statements from Ray & Kim.

 

      Corp Commission filing was submitted by 4/15/05. Gave copy of receipt to Ray for reimbursement.

 

Bob investigated Computers Crowsnest, a webpage that lists conventions. They have two requirements: must be 100% SF/F, we must display their logo. Moved and Approved. Bob will send the logo to Craig to put on our page.

 

      ConKopelli data entry is finished.

 

      AniZona doesn’t need WSFA to sponsor, their convention was highly successful.

 

3)  Treasurer’s report as of May 22, 2005:

      Beginning Balance: $1430.29

            Expect to receive $5000.00 from ConKopelli by next meeting.

 

            ConKopelli balance: $22,603.94

            

            Treasurer’s report - Approved.

 

4)        ConRunners Report:

ConRunners 10:

Room cost was $157.42

Lots of new people attended, played the “If I Ran the Con” game

 

ConRunners 11

June 11, 2005

Event Coordinator: Stephanie

Banker: Gary

Registration: Ray

Topics: After-con report on AniZona

            Site selection

            “If I Ran the Con” game

Embassy Suites, room 3005

 

Owe ConNotations $60.00 for two ads, one for last issue and one for next issue. Moved & Approved.

 

 

ConRunners 12

October 8, 2005

Event Coordinator: Stephanie

Banker: Gary

Registration: Ray

Topics: Radio Procedures

            Roundtable for AniZona


NEW BUSINESS:


5)        Ice Escape 2006 Charity Auction. They want WSFA to sponsor.


            SMOF con – Stephanie will check in with Bruce Farr.


WSFA sponsored the special showing at Harkins of new Star Wars movie. We filled the theatre and everyone enjoyed it.


            Discussed the possibility of showing all three Harry Potter movies to benefit Pappas Schools.


            We collected 16 books at Lep31 to donate to Pappas School.


6)        Next Quarterly/Annual Meeting scheduled for Aug 13th at 7pm at Craig & Stephanie’s.


12)         Meeting adjourned at 8:04 pm.





WesternSFA Quarterly General Membership Meeting

08/13/05


Meeting began 7:43 pm

In attendance: Craig Dyer, Catherine Book, Stephanie Bannon, Lori LaPierre, Bob LaPierre, Kim Martin, Rick Andrews.

 

1)  Minutes from last meeting read and approved as handed out. Minutes for this meeting will be emailed. Mailed to Lois Cassady.

 

2)  Confirm Old Business:

 

Bob investigated Computers Crowsnest, a webpage that lists conventions. They have two requirements: must be 100% SF/F, we must display their logo. Moved and Approved. Bob will send the logo to Craig to put on our page. Is it up yet? – Bob sent the info to Craig who didn’t receive it. Bob will send again and include Stephanie.

 

      SMOF con – Stephanie will check in with Bruce Farr. – Stephanie is still waiting for an opportunity to see Bruce.


      Discussed the possibility of showing all three Harry Potter movies to benefit Pappas Schools. – Early November would be good. 4th movie release date is November. Stephanie will contact Richard.


      The e-file of ConKopelli registration should be done and Stephanie will check computer for the file and get it to Kim.

 

3)  Treasurer’s report as of July 29, 2005:

Bank Balance: $895.77

 

Our new Treasurer will familiarize herself with the account and have more complete report next meeting.

  

            Expect to receive $5000.00 from ConKopelli by next meeting.

 

            ConKopelli balance: $22,603.94

            

4)        ConRunners Report:

ConRunners 11:

June 11, 2005

Event Coordinator: Stephanie

Banker: Gary

Registration: Ray

Topics: After-con report on AniZona

            Site selection

            “If I Ran the Con” game

Embassy Suites, room 3005

Cost was $157.42

Approx 10 attendees

 

ConRunners 12

October 9, 2005

Event Coordinator: Stephanie

Banker: Gary

Registration: ?

Topics: Radio Procedures

            Roundtable for AniZona


Discussion: Rick can’t make Saturday events. The AniZona kids have trouble paying the $15 admission. We don’t have to have it at a hotel. We could use the church where the AniZona kids hold their meeting. With no overhead we won’t have to charge the kids and maybe we can get them to attend. Stephanie will contact the church and we’ll discuss on email.


            ConRunners 13

            February 2006

            We need an unpaid venue, will discuss at Nov meeting


NEW BUSINESS:


5)        We need a new Treasurer to replace Ray Gish. Kim Martin was nominated and seconded. Votes

            – all Aye. Congrats to Kim.


6)        Next Quarterly/Annual Meeting scheduled for Nov 5th at 7pm at Craig & Stephanie’s.


12)         Meeting adjourned at 8:18 pm.






WesternSFA Quarterly General Membership Meeting

11/05/05


Meeting began 7:07 pm

In attendance: Craig Dyer, Catherine Book, Stephanie Bannon, Sue Uttke, Bob LaPierre, Lori LaPierre, Gary Swaty.

 

1)  Introduction of guest: Marguerite Murray

 

2)        Minutes from last meeting read and approved. Minutes for this meeting will be emailed. Mailed to Lois Cassady.

 

3)        Treasurer’s Report as of: none, due to resignation of Treasurer. Letter in file. ConKopelli disbursements were made to 9 supporting organizations, copies of checks in file.

 

4)        Confirm Old Business:

 

            a.   Bob investigated Computers Crowsnest, a webpage that lists conventions. They have two requirements: must be 100% SF/F, we must display their logo. Moved and Approved. Did not move forward with this, we didn’t meet their requirements.

 

            b.   ConKopelli program participant data entry is not yet finished. Gary will do immediately.

 

c.   SMOF con – No response from Bruce Farr. Tabled until we hear from him.

 

d.   Discussed the possibility of showing all three Harry Potter movies to benefit Pappas school. This is a dead issue.

 

e.   Progress on new logo: dead issue due to Rick Andrews resignation (letter in file)

 

f.   Cost on changing banner (Stephanie): moved to February agenda

 

g.   We held a panel during CopperCon25 to promote WSFA. Craig & Stephanie staffed it. We had 3 attendees – all WSFA members.

 

h.   Are we staffing a membership table at any future cons? Stephanie will sell memberships in staff lounge during next AniZona. Further discussion tabled until February meeting.

 

i.   Location change for WSFA meetings. We will now meet in the community room at Bookmans at Northern & 19th Ave. Hopefully, we’ll attract more public interest. Room already booked for Feb 3, May 12, and Aug 4, November 3 at 7pm.

 

5)        ConRunners Report:

a.   ConRunners 12:

October 8, 2005

Event Coordinator: Stephanie

Banker: Gary

Registration: Kim

Topics: If I Ran the Z/O/O

Location: Embassy Suites

Room cost: $217.85

Revenue: $135.00

Attendees: 9

Result: Had a wonderful time.

 

b.   ConRunners 13:

February 18, 2006

Bookmans @ Northern & 19th Ave, community room

Event Coordinator: Catherine

Registration: Gary

Topics: Radio Procedures & Ambiance

 

c.   Mini-ConRunners

Designed for the AniZona kids

Event Coordinator: Stephanie

Bookmans in Mesa, Community Room

Dec 4, Dec 11, Jan 8, Jan 22 at 1p-5p



6)        New Business:


a.   Two members resigned. Kim Martin and Rick Andrews. Their letters are in the files.


b.   Stephanie volunteered to be Treasurer. Motioned, seconded and approved. Stephanie resigned as President. Bob LaPierre was nominated as President. Motioned, seconded and approved. Nominated Gary Swaty and Sue Uttke as Boardmembers. Motioned, seconded and approved.


c.   Our server, I-Power is up for renewal Stephanie wants to move to Server4You. Motioned, seconded and approved.


d.   SFWA renewal will cost $60.00. Motioned, seconded and approved.


e.   We collected 13 books at CopperCon 25 to donate to Pappas School.


f.   Next ConNotations, ad for ConRunners, ½ page will advertise all four mini-sessions and the February meeting. Cost is $60.00. Motioned, seconded and approved. Catherine will provide ad copy for issue.


6)        Next General Meeting scheduled for Feb 3rd, 7pm at Bookmans, Northern & 19th Ave, community room in the back.


12)         Meeting adjourned at 7:55 pm.


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