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WesternSFA General Membership

Meeting Minutes


February 2, 2007


May 4, 2007


August 3, 2007


November 2, 2007









 



























Western SFA Quarterly General Membership Meeting

February 2, 2007

Minutes

Attendance: Bob LaPierre, Craig Dyer, Stephanie Bannon, Gary Swaty, Sue Uttke, Catherine Book

Called to order: 7:09pm


1)        Introduction of guests: none

2)        Read and Approve minutes from last meeting. Corrections were noted and minutes will be amended and distributed.

3)        Treasurer’s report. None due to Bob’s recreational drug use leading to a frivolous heart attack threat that diverted our Treasurer’s attention at the critical moment…

OLD BUSINESS:

4)        Progress on new logo – we need a mascot. Suggested we advertise a contest like CASFS did for their logo. Suggested we buy an ¼ page ad in next ConNotations for logo contest with prize for one membership to choice of local Arizona fan conventions. Stephanie will design the ad. Moved, seconded, and approved.

5)        Cost on changing banner (Stephanie): We decided we could use the banner to advertise our group at local cons. Change to WSFA with our web address. Stephanie thought the change would cost about $50.00 and could have it ready for AniZona. Moved, seconded and approved.

 

6)        Staffing Fan table at LepreCon 33? No


7)        Secretary still waiting for file copy of our tax exempt status: Stephanie will again attempt to locate errant box… Getting closer all the time…

8)  ConRunners Report: no events since last meeting


9)  Bob will talk to other SMOFs regarding future possibilities.

 

10)Did Stephanie contact the non-profit lawyer about making a presentation at a future ConRunners? No, but she’ll do it at earliest opportunity. (Note from Secretary: anyone want to start a pool?)

 

NEW BUSINESS:

 

11)      ConRunners 16:

            Event Coordinator: Craig

            Registration: Gary

            Topics: Convention Timelines + Chair/ComCon Responsibilities (may be changed)

            Date: Feb 10, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern

            We expect AniZona to attend

 

13)We had collected a number of items to use for raffle prizes at a fan table that we don’t plan to do for the foreseeable future. Craig will take the box to AniZona quartermaster to use for volunteer giveaways at AniZona. Anything remaining will be returned to us. Moved, seconded and approved.

 

14)            Dues are due.

 

Next meeting scheduled for May 4, 2007, 7pm at Bookmans, Phoenix.

Move to adjourn, seconded and approved. Meeting adjourned at 7:40 pm.



 

Western SFA Quarterly General Membership Meeting

May 4, 2007

Minutes

Attendance: Bob LaPierre, Craig Dyer, Stephanie Bannon, Gary Swaty, Sue Uttke, Catherine Book, Lori LaPierre

Called to order: 7:11pm


1)        Introduction of guests: none

2)        Read and Approve minutes from last meeting.

 

3)        Treasurer’s report. ConKopelli account was transferred to main account and closed, see attached Financial Report. Moved to accept, seconded, all Ayes.

Arizona Corp Comm Annual Report filed. Secretary needs a copy. Taxes will be mailed May 2007.

OLD BUSINESS:

4)        Progress on new logo – we need a mascot. Suggested we advertise a contest like CASFS did for their logo. Suggested we buy an ¼ page ad in next ConNotations for logo contest with prize for one membership to choice of local Arizona fan conventions. Stephanie will design the ad. Moved, seconded, and approved at last meeting. The ad will be in issue 17.3.

 

5)        Changing banner: Bob suggested we use the ConKopelli alien Kokopelli – Catherine will contact the artist, David Cherry.

 

6)        Secretary still waiting for file copy of our tax exempt status: Stephanie will again attempt to locate errant box… Getting closer all the time… Anytime now…. Really….

8)  ConRunners Report: 3 attendees outside our group but it benefited some of the AniZona kids. The mini-ConRunners are probably more effective.

ConRunners 16:

            Event Coordinator: Craig

            Registration: Gary

            Topics: Convention Timelines + Chair/ComCon Responsibilities (may be changed)

            Date: Feb 10, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern


9)  Bob will talk to other SMOFs regarding future possibilities. Yes, a few positive feedback but two of us have to attend the previous SmofCon before the one we bid. This year’s is in Massachusetts in December. Someone needs to attend the 2008 so we can host 2009.

 

10)Did Stephanie contact the non-profit lawyer about making a presentation at a future ConRunners? Yes – but he lives in WV so only if travel is convenient – he would definitely be interested in attending our SmofCon.

 

11)      We had collected a number of items to use for raffle prizes at a fan table that we don’t plan to do for the foreseeable future. They weren’t used at AniZona. Motion to donate to CU27 Volunteer Coordinator. Seconded, approved.

 

NEW BUSINESS:

12)      ConRunners 17:

            Event Coordinator: Craig

            Registration: Bob

            Topics: TBA

            Date: Jun 9, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern

 

13)Dues are due for Bob & Lori LaPierre and Lois Cassady

 

14)      Bylaws: All attending members read and signed acknowledgement. Will be voted on next meeting.

 

Next Voting meeting scheduled for Aug 3, 2007, 7pm at Bookmans, Phoenix.

Move to adjourn, seconded and approved. Meeting adjourned at 7:54 pm.



Western SFA Quarterly General Membership Meeting

August 3, 2007

Minutes

Attendance: Bob LaPierre, Craig Dyer, Stephanie Bannon, Gary Swaty, Sue Uttke, Catherine Book, Lois Cassady

Called to order: 7:12pm


1)        Introduction of guests: Shane Bryner, Tanya Cropper, Caitlin Gilson

2)        Read and Approve minutes from last meeting. Motion, seconded, and approved.

 

3)        Treasurer’s report. See attached Financial Report. Moved to accept, seconded, 6 Ayes, 1 Abstaining.

Secretary still needs a copy of Az Corp Comm Annual Report.

OLD BUSINESS:

4)        New logo ad for ConNotations was approved in Feb meeting. Stephanie will insert into ConNotations Issue 17.6.

 

5)        Catherine still needs to contact David Cherry to ask if we can use the ConKopelli artwork.

 

6)        Secretary still waiting for file copy of our tax exempt status: Stephanie will again attempt to locate errant box… Getting closer all the time… Anytime now…. Really…. It’s really gonna happen this time…

8)  ConRunners Report: 17 attendees

ConRunners 17:

            Event Coordinator: Craig

            Registration: Bob

            Topics: Registration, Masquerade, If I Ran The Zoo

            Date: June 9, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern


9)  Who’s can attend the SMOFCon in Massachusetts this year? Noone. Maybe next year.

 

10)Craig still needs to bring in the unused raffle prizes from AniZona to pass to the CopperCon Volunteer Coordinator.

 

11)There was an online motion and vote on May 22, 2007, regarding a donation to the Browncoats fundraising effort. $100 was approved and donated. Thank you acknowledgement was received.

 

12)Vote for the new by-laws. Discussion. Motion, seconded, & approved. 7 Ayes. Filed with the Secretary.

 

NEW BUSINESS:

13)      ConRunners 18:

            Event Coordinator: Catherine

            Registration: Sue

            Topics: If I Ran The Zoo

            Date: Oct 13, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern

 

13)All dues are paid.

 

14)Caitlin Gilson, Chairperson of Across Plus Anime Club has requested a merger with WesternSFA. They will turn over $13,900 plus assets in exchange for:

 

a. All events will be under the auspices of WesternSFA dba Across Plus or AniZona.

b. No dues are required to WesternSFA.

c. AniZona AcrossPluswill be a standing committee.

d. (what about their members?)

 

Move to Assimilate (Resistance if Futile…), Seconded, and Approved. 6 Ayes, 1 Abstaining. WesternSFA can provide a webpage, $15.00 annually will pay for domain and email. Stephanie will check on it.

 

15)      A new By-Law was submitted to cover handling AniZona under Western SFA. All members signed. Filed with the Secretary.

 

 

Next Voting meeting scheduled for Nov 2, 2007, 7pm at Bookmans, Phoenix.

Move to adjourn, seconded and approved. Meeting adjourned at 8:07 pm.




Western SFA Quarterly General Membership Meeting

November 2, 2007

Minutes

Called to order: 7:12pm

Attendance: Bob LaPierre, Craig Dyer, Stephanie Bannon, Gary Swaty, Sue Uttke, Catherine Book


1)        Introduction of guests: Shane Bryner, Marguerite Murray

2)        Read and Approve minutes from last meeting. Moved, seconded, and approved.

 

3)        Treasurer’s report. See attached Financial Report dated 11/02/07. Moved to accept, seconded and approved.

 

OLD BUSINESS:

4)        New Progress on new logo: It missed getting into the ConNotations issue 17.3. Ad will be printed in ConNotations issue 17.6. Monies for ¼ page ad was previously approved. Motion to bump to ½ page size. Seconded and Approved.

 

5)        Catherine did contact David Cherry to ask if we can use the ConKopelli artwork. He graciously allows that we can use it for anything we please. Email confirmation from David Cherry will be archived in Secretary’s files.

 

6)        Secretary still waiting for file copy of our tax exempt status: Stephanie is getting closer all the time, she found the first page…

7)        ConRunners 18 Report: 8 attendees

            Event Coordinator: Stephanie

            Registration: Sue

            Topics: Publications and website

            Date: October 13, 2007, 10am-5pm @ Bookmans on 19th Ave & Northern


8)  What did Craig do with the raffle items? He gave them to Mike Griffin, the CU27 Volunteer Coordinator

 

9)              Re proposed AniZona bylaw: Motion to accept, seconded and approved.

 

 

NEW BUSINESS:

10)      ConRunners 19:

            Event Coordinator: Stephanie

            Topics: Security & Viewing Room

            Date: Feb 16, 2008, 10am-5pm @ Bookmans on 19th Ave & Northern

 

11)      Dues are due in February.

 

12)A new By-Law was proposed to cover handling AcrossPlus under Western SFA. All members signed. Filed with the Secretary. Voting will be at February 2008 meeting.

 

13)Trade Names: We already own AniZona and AniZona Anime. Other name proposed are:

 

            ConAzona, WesternSFA, WesternSciFicAssn, ConKopelli, ConRunners, AcrossPlus

 

            Motion to approve $60.00 to pay fees to own those names. Seconded and Approved.

 

14)      New General Members joining WSFA from AniZona: Shane Bryner, Tanya Cropper, Eric Curless, Caitlin Gilson, Jodi Lewis, Kyla Mills and Sara Schooley. Shane, Jodi and Kyla have Charter Member status.

 

Next meeting scheduled for Feb 1, 2008, 7pm at Bookmans, Phoenix.

Move to adjourn, seconded and approved. Meeting adjourned at 7.54 pm.



























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