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WesternSFA General Meeting Minutes
2016



February 5

May 6

August 19

November 4








































Western SFA Board Meeting
February 5, 2016


Called to order: 7:24pm, at Craig & Stephanie’s home

Attendance:  Catherine Book, Stephanie Bannon, Sue Uttke, Craig Dyer, Gary Swaty, Len Berger, Dee and Hal C F Astell

1)      Introduction of guests:  none

2)      New members?  Hal C F Astell, Dee Astell

3)      Read and Approve minutes from last meeting.  Approved 6-0-1-1

4)      Treasurer’s report as of 2/05/16.  Motion to waive reading the report, seconded, and approved. 7-0-0-1.

5)      Committee Reports:

Book Donations:  Books collected from MaricopaCon were delivered to Children First Academy.

TNZ: Kevin Hearne interview posted in Nov 2016 and James Rollins in Dec 2015.  Catherine could not attend FanFest so no interviews done there.  Chelsea Quinn Yarbro will post in February.  No one else scheduled at this time.  Rocky Horror page needs to be updated.  Cathy swears she’ll get ‘er done this month.  We have 679 Twitter followers.


OLD BUSINESS:

6)      Any news on the old inventory?  Hell, No.

7)      Distribution of bookmarks:  Cathy dropped some at Imperial Outpost and Bookmans on Northern.  Gary will take to Space Access in April, Hal will take to Wild West Con.  Stephanie will get 2000 more printed and Hal & Dee will take to Westercon.

NEW BUSINESS:

8)      Domain renewals:  Stephanie will look into alternative to Terabyte.  Allow ConRunners.com to expire.  All others ready to renew.  Both motions seconded, approved 6-1-0-2.

9)      Guest to sponsor at Westercon:  Motion to spend no more than $1500 for a guest.  Seconded and approved 5-0-4-0.  Possible names discussed:  1) Connie Willis, 2) Eric Flint (if he moves within region), 3) Lawrence Krauss, 4) Mayim Bialik, 5) Richard & Wendi Pini, 6) Steve Jackson, and 7) Spider Robinson.  Hal and Dee will take our list back to Westercon.

10)  Dues are due.

11)  Increasing fees on our bank account:  Stephanie got a business credit card and will use the card to pay bills and avoid fees.

12)  Election:  Mark nominated for President, all the rest were recycled. Approved 8-0-1-0.  Board: no new nominations, all recycled.  Approved 7-1-0-1

Next meeting scheduled for May 6, 2016, 7pm. Location: Craig & Stephanie’s home. 


Move to adjourn, seconded and approved 6-1-0-2. Meeting adjourned at 8:41 pm.

Catherine Book
Secretary













Western SFA Board Meeting
May 6, 2016


Called to order: 7:10pm, at Craig & Stephanie’s home

Attendance:  Catherine Book, Stephanie Bannon, Sue Uttke, Craig Dyer, Gary Swaty,  Dee and Hal C F Astell, Mark Boniece, Marguerite Murray

1)      Introduction of guests:  none

2)      New members?  none

3)      Read and Approve minutes from last meeting.  Amended to add Mark’s name.  Approved 7-1-0-1

4)      Treasurer’s report as of 5/06/16.  Motion to waive reading the report, seconded, and approved. 8-0-0-1.

5)      Committee Reports:

Book Donations:  nothing collected

TNZ: No interviews posted since February.  Cathy is looking at several opportunities with Phoenix Comicon:  Brandon Sanderson, Pierce Brown, Sam Sykes.  Joe Hill is here on May 24th – might be a possibility.  And F.Paul Wilson is here in July.  Rocky Horror Picture Show page finally got updated.  Hits on the Kickstarter page are low – Cathy will consider if she wants to continue it.  Hits are high on the Convention page, should bump up the listings.  

OLD BUSINESS:

6)      Any news on the old inventory?  Nope

7)      Distribution of bookmarks:  Bookmarks didn’t get printed.  Stephanie will get done before Comicon.  Craig will bring bookmarks to Comicon.  Hal & Dee will take some to Westercon, Cirque d’Livre, and LepreCon.

8)      Westercon 2017:  Guest Connie Willis accepted.  Richard and Wendy Pini and Steve Jackson were prior guests.  Astells are working on the contract.

NEW BUSINESS:

9)      none




Next meeting scheduled for August 19, 2016, 7pm. Location: Craig & Stephanie’s home. 


Move to adjourn, seconded and approved 8-0-0-1. Meeting adjourned at 7:37 pm.

Catherine Book
Secretary



Western SFA Board Meeting
August 19, 2016



Called to Order: 7:06pm

In Attendance: Stephanie L Bannon, Mark Boniece, Craig Dyer, Marguerite Murray, Gary Swaty, Sue Uttke


1)         Introduction of guests: None

2)         New members: None

3)         Minutes from May 16, 2016 meeting, read and amended. Motion to approve as amended 5-0-0-1.

4)         Treasurer’s report as of 8/19/16 –  Motion to approve as submitted. 5-0-0-1

5)         Committee Reports:

Book Donations:  nothing collected
The Nameless Zine:  Interviews posted:  Brandon Sanders in June, Jody Lynn Nye in July, F. Paul Wilson in August.  Nothing planned for future yet.   Discussion of Kickstarter column which has had 0 hits since the single hit in April. Cathy was absent so any decision on continuing the column is postponed until she can consider the hits vs the work.    More conventions were added to the Convention page.  703 twitter followers currently.

Web site:  See attached report

OLD BUSINESS:

6) Any new sales on the old inventory? 

Should Stephanie just keep lowering the prices until the stuff is gone?  (List of sale items on back of this page)  After some discussion Gary bought 4 of the Wii games for $20. Dance Dance Revolution will continue to be listed on Crag’s list. The VHS Anime will be taken to Bookmans for possible cash, otherwise donated to Goodwill. – Motion to sell Wii games to Gary for $20 --  4-0-1-1

7)             Distribution of bookmarks at upcoming events?   Craig will take to Tuscon

8)             There was an email vote to decide if we would allow these domains to expire: westernsfa.com and thenamelesszine.com. 

Only Craig and Cathy voted yes, Stephanie abstained.  The domains were allowed to expire.

9)             Westercon 2017:  Dee Astell and Hal C F Astell were absent so no formal report. In their absence Mark reports that the contract with Connie Willis has been signed.

NEW BUSINESS:


8)         None

Next meeting scheduled for  Friday, November 4, 2016 at 7pm at Craig & Stephanie’s house

Meeting adjourned at    7:42pm.

Submitted:
Stephanie L Bannon




Acting Secretary

Western SFA Board Meeting
November 4, 2016













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