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WesternSFA General Meeting Minutes
2017



February 3

May 5

August 11

November 3








































Western SFA Board Meeting
February 3, 2017


Called to order: 7:24pm, at Craig & Stephanie’s home

Attendance:  Catherine Book, Stephanie Bannon, Sue Uttke, Craig Dyer, Gary Swaty, Len Berger, Dee and Hal C F Astell

1)      Introduction of guests:  none

2)      New members?  Hal C F Astell, Dee Astell

3)      Read and Approve minutes from last meeting.  Approved 6-0-1-1

4)      Treasurer’s report as of 2/05/16.  Motion to waive reading the report, seconded, and approved. 7-0-0-1.

5)      Committee Reports:

Book Donations:  Books collected from MaricopaCon were delivered to Children First Academy.

TNZ: Kevin Hearne interview posted in Nov 2016 and James Rollins in Dec 2015.  Catherine could not attend FanFest so no interviews done there.  Chelsea Quinn Yarbro will post in February.  No one else scheduled at this time.  Rocky Horror page needs to be updated.  Cathy swears she’ll get ‘er done this month.  We have 679 Twitter followers.


OLD BUSINESS:

6)      Any news on the old inventory?  Hell, No.

7)      Distribution of bookmarks:  Cathy dropped some at Imperial Outpost and Bookmans on Northern.  Gary will take to Space Access in April, Hal will take to Wild West Con.  Stephanie will get 2000 more printed and Hal & Dee will take to Westercon.

NEW BUSINESS:

8)      Domain renewals:  Stephanie will look into alternative to Terabyte.  Allow ConRunners.com to expire.  All others ready to renew.  Both motions seconded, approved 6-1-0-2.

9)      Guest to sponsor at Westercon:  Motion to spend no more than $1500 for a guest.  Seconded and approved 5-0-4-0.  Possible names discussed:  1) Connie Willis, 2) Eric Flint (if he moves within region), 3) Lawrence Krauss, 4) Mayim Bialik, 5) Richard & Wendi Pini, 6) Steve Jackson, and 7) Spider Robinson.  Hal and Dee will take our list back to Westercon.

10)  Dues are due.

11)  Increasing fees on our bank account:  Stephanie got a business credit card and will use the card to pay bills and avoid fees.

12)  Election:  Mark nominated for President, all the rest were recycled. Approved 8-0-1-0.  Board: no new nominations, all recycled.  Approved 7-1-0-1

Next meeting scheduled for May 6, 2016, 7pm. Location: Craig & Stephanie’s home. 


Move to adjourn, seconded and approved 6-1-0-2. Meeting adjourned at 8:41 pm.

Called to Order: 7:22pm at Craig & Stephanie’s home

In Attendance:  Sue Uttke, Mark Boniece, Craig Dyer, Stephanie Bannon, Catherine Book, Len Berger (Gary Swaty gave his voting proxy to Mark Boniece)


1)         Introduction of guests:  none

2)         New members: none

3)         Read and Approve minutes from last meeting.  Motion to accept the minutes, seconded:  5-0-0-2

4)         Treasurer’s report as of 11/04/16. Motion to accept the report, seconded:  6-0-0-1

5)                   Committee Reports:

            Book Donations:  nothing collected

            The Nameless Zine:  No interviews available lately.  Diana Gabaldon has offered to do a special and talk about the TV show – will wait until TV show premieres.  694 Twitter followers.  Webpage stats are attached.

            Website:  Domain names:  Stephanie will renew all the current domains as previously discussed, see attachment.


OLD BUSINESS:

6)         Any new sales on the old inventory?  No.

7)                   Distribution of bookmarks at upcoming events?  Comicon in May – Len will take.  Sue suggested we create a QR code and add to our bookmarks.  Stephanie will look into it.  Tucson Book Fest – Cathy will try to drop some with Marty.

8)                   Westercon 2017:   On January 21, 2017 we had an impromptu meeting during Open House and voted on our contract with Westercon.  Approved by Craig, Stephanie, Cathy Book, Gary Swaty.  Stephanie delived the contract to Dee Astell, Chair of Westercon. Mark suggested we host a party during the con for our Guest, Connie Willis.  We decided on a limit of $300, approved 5-0-0-1.  Cathy will do fruit, cookies & dessert bread.

NEW BUSINESS:


9)       Elections:  Recycle the turkeys as they are.  Motioned and seconded, approved 6-0-0-1

10)   Elections for the Board:  ditto   

Next meeting scheduled for May 5, 2017 will be at Craig & Stephanie’s house

Meeting adjourned at  8:01 pm.

Catherine Book
Secretary













Western SFA Board Meeting
May 5, 2017





Western SFA Board Meeting
August 11, 2017






Acting Secretary

Western SFA Board Meeting
November 3, 2017













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