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WesternSFA General Meeting Minutes
2017



February 3

May 5

August 11

November 3








































Western SFA General Meeting
February 3, 2017


Called to Order: 7:22pm at Craig & Stephanie's home

In Attendance:  Sue Uttke, Mark Boniece, Craig Dyer, Stephanie Bannon, Catherine Book, Len Berger (Gary Swaty gave his voting proxy to Mark Boniece)


1)         Introduction of guests:  none

2)         New members: none

3)         Read and Approve minutes from last meeting.  Motion to accept the minutes, seconded:  5-0-0-2

4)         Treasurer’s report as of 11/04/16. Motion to accept the report, seconded:  6-0-0-1

5)         Committee Reports:

            Book Donations:  nothing collected

The Nameless Zine:  No interviews available lately.  Diana Gabaldon has offered to do a special and talk about the TV show – will wait until TV show premieres.  694 Twitter followers.  Webpage stats are attached.

            Website:  Domain names:  Stephanie will renew all the current domains as previously discussed, see attachment.

OLD BUSINESS:

6)         Any new sales on the old inventory?  No.

7)                   Distribution of bookmarks at upcoming events?  Comicon in May – Len will take.  Sue suggested we create a QR code and add to our bookmarks.  Stephanie will look into it.  Tucson Book Fest – Cathy will try to drop some with Marty.

8)                   Westercon 2017:   On January 21, 2017 we had an impromptu meeting during Open House and voted on our contract with Westercon.  Approved by Craig, Stephanie, Cathy Book, Gary Swaty.  Stephanie delived the contract to Dee Astell, Chair of Westercon. Mark suggested we host a party during the con for our Guest, Connie Willis.  We decided on a limit of $300, approved 5-0-0-1.  Cathy will do fruit, cookies & dessert bread.

NEW BUSINESS:

9)       Elections:  Recycle the turkeys as they are.  Motioned and seconded, approved 6-0-0-1

10)   Elections for the Board:  ditto   

Next meeting scheduled for May 5, 2017 will be at Craig & Stephanie’s house

Meeting adjourned at  8:01 pm.

Catherine Book
Secretary




Western SFA General Meeting
May 5, 2017



Called to Order: 7:07pm at Craig & Stephanie’s home

In Attendance:  Sue Uttke, Mark Boniece, Craig Dyer, Stephanie Bannon, Catherine Book, Hal Astell, Dee Astell, Marguerite Murray, Gary Swaty


1)         Introduction of guests:  one lone fly

2)         New members: none

3)         Read and Approve minutes from last meeting.  Motion to accept the minutes, seconded:  6-0-1-1

4)         Treasurer’s report as of May 5, 2017. Motion to accept the report, seconded:  7-0-1-1

5)        Committee Reports:

            Book Donations:  nothing collected

            The Nameless Zine:  Cathy hopes to get 3 interviews during Phoenix Comicon.  She will also check on Cory Doctorw who will be at the Poisoned Pen on May 12th.  684 Twitter followers.  Author pages are not being continued – hits are too low.  Book reviews were low last month.  Webpage stats are attached.

             Website:  November minutes need to be loaded.

OLD BUSINESS:

6)         Any new sales on the old inventory?  No.

7)             Distribution of bookmarks at upcoming events?  Hal will take to Westercon and Comicon, and Mad Monster.  We’ll need more bookmarks before Westercon, Stephanie will order 2000.

8)             Westercon 2017:   Projected expenses for Connie Willis, our sponsored Guest, are attached. Discussed also including expense of bringing her husband.  Expenses were approved by a vote of 8-0-1-0.  Discussion of which night of convention we’ll hold a party to fete Connie – decided on Saturday.  Dee will coordinate with her Programming staff to make sure Connie will be available for the party.  Cathy will estimate costs for snacks like vegies, fruit and dessert.  Other food will include bottled water, meatballs, cheese & crackers, chops & salsa and maybe popcorn.  Stephanie will find some trays for Cathy to use.  W70 requested the use of our audio/visual projectors.  Approved by a vote of 4-0-2-2.

NEW BUSINESS:

9)     Chase Bank charged us $12.00 service charge due to our balance being lower than $5000, and other limits.  Stephanie checked out Wells Fargo and they will give us a non-profit account for $0 cost with a $500 balance.  Stephanie will negotiate with Chase based on these numbers so maybe we don’t have to change banks.  After all, we have enough checks to carry us through to the next millennium.  Motion to approve moving to Wells Fargo if it should prove expedient, seconded and approved 6-0-1-1 (Hal abstained since he works for Wells Fargo.)

10)  Tradenames:  four expire this year at $10 each for 3-4 years.  Discussion determined we should allow the two ConAzona to expire and renew the two for Anizona and The Nameless Zine.

Next meeting scheduled for August 11, 2017 will be at Craig & Stephanie’s house

Meeting adjourned at  8:01 pm.

Catherine Book
Secretary

Western SFA General Meeting
August 11, 2017






Acting Secretary

Western SFA General Meeting
November 3, 2017













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