Western Science Fiction Association
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Convention Running Resources


Convention Running Seminars

The members of WesternSFA are happy to share our hard earned knowledge about fan-run conventions. While most of us are experienced in running Science Fiction, Anime, and Gaming conventions, the basics of a volunteer run convention cross all genres. Three times during the year, usually in February, June and October, we hold day-long seminars covering the various aspects of volunter events. Notes from some of our past seminars can be found here

WesternSFA is happy to present seminars tailored to your group's needs at your invitation.

Available Topics:

Chair duties and responsibilities
Banker duties and responsibilities
Art Show
Auctions (from rules to how to handle the paperwork and pay outs)
Dealer (Vendors) room
Food services (consuite, staff lounge, green room)
Guest Liaison - duties, responsibilities
Hotel Liaison (from contract to pre and at con duties)
Industry/Sponosr Liaison - duties, responsibilites
Operations (Convention Office)
Registration (Pre and At con)

And general topics such as:

Overall convention time line (what to do and when it needs to be done)
Chain of command
Elements of making choices (people points, good will points, financial points)
Recordkeeping - What you can keep and what you can throw away

For more information contact us at

Mail to
PO BOx 67457
Phoenix AZ 85082

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